Constitution
THE BLACK HORSE BOWLING CLUB
1. Name
The club will be called The Black Horse Bowling Club and will be affiliated to the
British Crown Green Bowling Association
2. Aims and objectives
The aims and objectives of the club will be:
To offer coaching and competitive opportunities in Crown Green Bowls
To promote the club within the local community and Crown Green Bowls.
To manage the Black Horse Bowling Club, Northfield
To ensure a duty of care to all members of the club.
To provide all its services in a way that is fair to everyone.
3. Membership
To ensure all present and future members receive fair and equal treatment.
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by
joining the club will be deemed to accept these regulations and codes of
practice that the club has adopted.
Any person desiring to become a member shall do so in writing with a proposer
and seconder, for the consideration of the management committee, the application
must be accompanied by a deposit of £1.00, which is returnable if the application is
refused. The committee to meet the new member on application.
Members will be enrolled in one of the following categories:
Full member.
Junior member.
Life / Honorary member.
4. Membership fees
Membership fees will be set annual and agreed by the Executive/
Management Committee or determined at the Annual General Meeting.
Fees will be paid by annual subscription /monthly /by weekly /daily fees
All Subscriptions must be paid in full on or before 31st March each Year
Any Member failing to pay his/her subscriptions by that date shall forfeit his/her membership at the discretion of the committee.
5. Officers of the club
The officers of the club will be:
President.
Chairman.
Treasurer.
Secretary.
Club Captain.
Any other relevant position co-opted by management committee
Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-appointment.
6. Committee
The club will be managed through the Management Committee consisting of:
Officers of the Club and at least 5 additional committee members
Only
these posts will have the right to vote at meetings of the Management Committee.
The Management Committee meetings will be convened by the Chairman or Secretary
of
the club and held no less than 3 times per year.
The quorum required for business to be agreed at Management
Committee
meetings will be: Five
The Management Committee will be responsible for adopting new policy,
codes
of practice and rules that affect the organisation of the club.
The Management Committee will have powers to appoint subcommittees
as
necessary and appoint advisers to the Management
Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary
hearings
of members who infringe the club rules/regulations
/constitution.
The Management Committee will be responsible for
taking any action
of suspension or discipline following such hearings.
7. Finance
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: 31st December.
An audited statement of annual accounts will be presented by the Treasurer
at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of the
Treasurer plus up to two other officers.
8. Annual General Meetings
Notice of Annual General Meetings (AGM) will be given by the Club
Secretary. Not less than 21 clear days notice to be given to all members.
The AGM will receive a report from officers of the Management Committee
and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the
Secretary prior to the AGM.
Elections of officers, Committee, Team Captains and 2 Auditors will take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 25% OF THE MEMBERSHIP
The Management Committee has the right to call Extraordinary General
Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same
as for the AGM. Any member may also call and EGM by writing with the signed backing
of at
least ten members. An EGM can only be called for the sole purpose of the amendment
proposed
an nothing else
9. Discipline and appeals
All concerns, allegations or reports of poor practice/abuse relating to the
welfare of children and young people will be recorded and responded to
swiftly and appropriately in accordance with the club’s child protection policy
and procedures. The club Welfare Officer is the lead contact for all members
in the event of any child protection concerns.
All complaints regarding the behaviour of members should be presented and
submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 14 of a complaint being
lodged.
The committee has the power to take appropriate disciplinary action including
the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the
person who lodged the complaint and the member against whom the
complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following
disciplinary action being announced. The committee should consider the
appeal within 30 days of the Secretary receiving the appeal.
10. Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM
through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become
the property of the British Crown Green Bowling Association or some other club
with similar objectives to those of the club.
11. Amendments to the constitution
The constitution will only be changed through agreement by majority vote at
an AGM or EGM.
12. Declaration
The Black Horse Bowling Club hereby adopts and accepts this constitution as a current
operating guide regulating the actions of members.
A Signed copy is on file